A best practice, or best practice methodology (BPM), is an idea that has been repeatedly confirmed as being effective in multiple situations and circumstances. For the healthcare industry, best practices are a great way to reduce costs, increase revenue, and improve employee satisfaction while maintaining excellent quality of care. Below are some of the best practices implemented by successful hospitals and health systems that can help you to improve your healthcare inventory management strategy and save money!

Here Are the Top Best Practices for Healthcare Inventory Management in 2023

Implement an inventory management system

Once you’ve determined which items to keep in inventory, you’ll want to implement an Inventory Management In Hospitals systems. Tracking the number of units on hand and the number of units used will help you determine when it’s time to replenish your stock. Using a barcode scanner or barcode reader helps ensure accuracy and speed in recording the inventory data. 

A good system can also track shelf life for perishable goods, room temperature requirements for refrigerated goods, expiration dates of medications (and other pharmaceutical products), expiry dates of surgical instruments, as well as damage from exposure to light or water.

Establish minimum and maximum stock levels

Before you can establish the minimum and maximum stock levels, you need to consider a few things. First, what is your inventory management system? Is it manual or automated? If it's automated, you will have a lot more options when it comes to setting up minimum and maximum stock levels. If it's manual, you'll need to account for the extra time that goes into manually restocking items as well as any manual errors. Second, how much space do you have available?

Review inventory regularly

It's important to review inventory regularly so you know what needs to be ordered. If you don't regularly check your stock, there may not be enough of the medication or supplies that are needed. This can lead to delays in patient care and increased costs of inventory. By reviewing your inventory on a regular basis, you'll know what needs to be replenished. Once an item is out, order it before it becomes an urgent need. Reviewing inventory also helps with controlling expenses as items will only be purchased when they're needed.

Conduct physical inventory counts

Inventory counts are one way to make sure your inventory levels are high enough to meet demand. Conducting physical inventory counts on a regular basis is important because it helps you anticipate future needs and avoid over-ordering or running out of supplies. Physical counts should be conducted at least every six months or when you suspect that there may be discrepancies between the physical count and what is recorded in the company's inventory system.

Invest in barcoding and RFID technology

Investing in barcoding and RFID technology is a must when it comes to inventory management. Barcodes allow you to have an accurate record of what is on the shelves, while RFID technology has the ability to give real-time information about stock levels. When combined, these technologies are able to more efficiently track your inventory and provide near real-time updates on shortages or excess inventories. With the help of software developers in india, you will be able to invest in inventory tracking that takes into account all levels of healthcare services, allowing your business to focus on its core values rather than wasting time with mundane tasks.

Implement cycle counting

Inventory management is all about making sure you have the right amount of inventory on hand to meet demand. To do this, you need to implement cycle counting, which helps determine how much inventory you need. 

First, identify your metrics and goals for cycle counting. These should be determined by what percentage of your inventory needs to be replaced every year. For example, if you replenish 25% of your product each year, then set a goal that 25% of products are counted in a cycle count each year.

Create Tags for Equipment and Supplies

You'll want to create tags for the equipment and supplies you have in order to make them easier to find and keep track of. Tags can be anything from barcodes to simple stickers, but remember that they will need to be visible and durable enough for your products. You can assign a tag to every product or just use it as a way of keeping track of what you're using. 

There are also many ways that tags can be used, such as attaching them to the product itself or labeling shelves with them. Depending on how you set up your inventory management system, these tags may not necessarily be an additional cost; software developers in India who specialize in inventory management systems can help optimize your system so that it's more efficient and cost-effective.

Implement a Supply Management System

Implementing a supply management system will not only help you maintain the efficiency and effectiveness of your healthcare inventory, but it can also help you save money. Supply management software provides a wide variety of benefits including: cost reduction, improved compliance, and increased workflow. The costs of implementing a supply management system are small in comparison to the financial savings that you could see. In addition to financial benefits, there are two other significant advantages that come with implementing a supply management system . 

Organize Your Inventory to Avoid Redundancies

One of the best practices in healthcare inventory management is to organize your inventory to avoid redundancies. This will help you save money by not purchasing and storing items that you already have. You can do this by creating a list of all the items in your facility and noting what they are used for. Then, compare that list with the list of supplies from your supplier and remove any duplicates from the hospital’s list. 

Make sure the manufacturer's name is on both lists so that there is no confusion. Next, categorize each item according to where it should be stored. For example, drawers or closets near beds or cabinets where needles and syringes are stored. Organizing your inventory like this will allow you to keep track of the location of everything quickly in case of an emergency situation.


In conclusion, there is no single way to define best practices for healthcare inventory management. Every organization and individual faces their own unique challenges, and what works well in one setting may not work as well in another. One important thing to remember is that the most effective approach will be the one that takes into account all of the relevant factors and puts them together in a cohesive strategy. If you're looking to hire software developers in India you need to know that it is important to find a company that has experience.